Executive Assistant to MD

Executive Assistant to MD

Executive Assistant to MD

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	Executive Assistant to MD
	DhakaLocalAdministration/Clerical Ref.: ML-024314
	A fully owned subsidiary of A P Moller – Maersk A/S of Denmark, Maersk Bangladesh Ltd is the leading shipping agency in Bangladesh that represents shipping lines like Maersk Line, Safmarine and MCC Transport. Maersk Line provides great opportunity to competent professionals to embark on an ‘International Career’ in shipping under the greater auspices of A P Moller – Maersk group.
	We Offer Maersk Line, the world’s leading shipping company, is looking for self-starting and driven individuals to join at Dhaka, Bangladesh. We offer an excellent work environment where you’re valued as part of our team. If you're dedicated and ready to work for an organization that cares about you, we have an opening for an Executive Assistant. A truly international and competitive work environment and career building opportunity! Key Responsibilities • Manage Managing Director’s calendars and schedule appointments, organize meeting arrangements. • Organize travel arrangements– prepare itinerary, arrange supplies & compile expense reports • Ensure screening and appropriate routing/response to communications and transactions for Managing Director’s office when Managing Director is away from office. • Handle phone calls and messages for Managing Director, screen incoming calls and correspondence and respond independently when possible, arrange “call-backs”, route calls elsewhere as needed and resolve problems where possible. • Provide secretarial support including copying, filing, preparing and distributing (internal & external) correspondence / e-mails, memos, letters, periodic computer file backups, mail and courier shipments as required • Prepare presentations, reports and distribute as required • Create and maintain confidential files, maintain/update organization charts & directories. • Participate in administrative staff meetings, other meetings and seminars as required. • Order and maintain adequate inventory of office equipment and supplies, manage purchase requisitions, payment requests and other related forms and documents as required. • Prepare agendas, notices, minutes and resolutions for corporate meetings. • Review, validate and process incoming invoices (for Managing Director and functional leaders) for payments, prepare Managing Director’s expense reports and monthly medical reimbursements; reconcile corporate credit card account(s) • Perform other position related duties as specified by Managing Director. Who we are looking for Education and Experience • Graduate in any discipline from a reputed institution. • 3 to 5 years of experience as an administrative / executive assistant (with at least 1 years preferably in MNC) Other Attributes: • Strong communication and interpersonal skills with a proactive approach. • Strong networking ability with high negotiation skill. • Ability to work under stressful situation. • Advance level of communication skills (in both Bangla and English) is mandatory. Technical Skills and Competencies • Good problem solving skills. • Self directed, displays initiative and can work independently • Organizational and Time management skills: multi-tasking and prioritizing, planning work activities efficiently to meet deadlines and high level goals, ability to prioritize and respond to confidential and time sensitive information • Team player with proven ability to work under pressure and ability to maintain confidentiality • Strong attention to detail with excellent follow-up. • Adaptability to changes in the work environment - manages competing demands and is able to deal with frequent change, delays or unexpected events. • Excellent working knowledge of Microsoft office Products If you believe you are the right person for the position, please apply on line by 15 June 2013.
>	Last application date: 15 June 2013. For further information, please contact: Saifur Rahman Khan.
maerskline.com	Maersk Line – the undisputed leader in container transport. Maersk Line facilitates global trade, operating in more than 125 countries and employing over 21,000 people. For the right candidates we offer attractive career opportunities. Our philosophy is unity through diversity; we strive to be locally relevant and globally efficient. We remain firmly rooted in core values that have been ours for more than 100 years. With hundreds of container vessels operating around the clock, we want to act responsibly to improve our environmental performance and impact. This means constantly improving processes and developing technologies to be more energy efficient, eliminating waste and reducing emissions. We engage actively in the communities we serve, focusing on education and humanitarian aid, with local projects executed in close collaboration with NGOs and relevant authorities.
	Maersk Line is part of the A.P. Moller - Maersk Group which employs over 120,000 people across a varied range of container services, energy, offshore & shipping and retail activities.